hire vs outsourcing your bookkeeping job

When scaling and growing your business, it is important to consider which tasks can be delegated to other professionals or specialised services, allowing you to re-focus on tasks that will generate greater income. In order to ensure successful long-term growth of your business, you need to make sure that you are able to outsource or delegate certain tasks or areas of your business to trusted partners or professionals who are better equipped to handle them. This way, you will be able to free up more time to focus on areas that bring in the most profit or create more opportunities for further growth.

hire vs outsourcing your bookkeeping job

In addition to allowing you to re-invest your time and resources, outsourcing the right tasks to the right people or service providers can save you money in the long run, as there’s no need to pay the overhead that comes with hiring employees. Furthermore, outsourcing can also decrease the strain on internal resources, reduce time spent on repetitive tasks, and provide access to specialised skills that may otherwise not be available. If outsourced correctly, this can also help to improve customer service, allowing customers to receive a faster response time and higher quality of service.

Before you outsource, it is important to consider your needs and create a plan that outlines the goals and outcomes you’re hoping to achieve. Additionally, you’ll need to evaluate the skills and qualifications of the professionals or service providers you are considering for the job. This will require you to do some research in order to ensure that you are working with the right person or business.

By taking the time to properly consider and evaluate your options, you will ensure that you are entrusting the right resources for the job, and that you are putting your business in a better position for future growth and success.

Delegation is an important part of any businesses operations, as it allows managers to offload time consuming and labour intensive tasks to the most qualified employees and free up time to focus on higher level objectives. When it comes to delegation, there are three areas that are commonly seen as being offloaded first; sales, administrative work, and accounting work.

hire vs outsourcing your bookkeeping job

Sales involves taking prospect calls, gathering data, managing prospect data (software), online inquiries, intake meetings, etc. Administrative work includes scheduling, responding to emails, managing emails, document management, software management, etc. Accounting work includes bookkeeping, financial report creation, invoicing, paying the bills, keeping up with the money, etc. By delegating these duties, managers can use their time more effectively, and employees can develop expertise in their respective areas.

When delegating responsibilities, a manager should consider the goals of the business and the resources available. If a business does not have the resources to manage certain tasks, delegation will be necessary to obtain the desired results. The manager should also consider the skill level of their employees and assign tasks accordingly. For example, a manager may choose to assign a sales task to an experienced employee with a good sales technique or a financial task to an employee who is knowledgeable in accounting.

Delegation is an important component of any business’ success. By offloading certain tasks to their most qualified employees, managers can ensure that the assigned tasks are completed quickly and efficiently while freeing up their time to concentrate on more strategic objectives. This can not only improve the overall operation of the business, but also decrease stress levels and increase employee satisfaction, as individuals will be able to focus on their specific skill sets. 

Hire a PT bookkeeper or outsource to an accountant?

hire vs outsourcing your bookkeeping job

Tax and accounting roles encompass a variety of professionals that help organisations manage their finances. Bookkeepers are considered the data entry specialists, responsible for entering and maintaining the accuracy of data in the system. Accountants are essentially advanced bookkeepers, taking a look at the compiled financial reporting and the tax implications of each transaction.

Bookkeepers are important to creating an efficient accounting system with accurate, reliable data. They work with the organisation’s financial records to create reports and statements that are factually correct and in line with relevant regulations. Bookkeepers can also help to set up invoices and track payments while creating accurate budgets and producing financial documents. 

Accountants further evaluate the data prepared by bookkeepers. They analyze financial information and draw conclusions from that data. They focus on compliance with tax laws and regulations, account analysis, cash management, and bookkeeping. After analysing the data, accountants provide advice regarding payroll, taxation, budgeting, and other financial matters. They may also offer advice on how an organisation can reduce costs and increase profitability. 

At the end of two busy years, both bookkeepers and accountants are essential for successful tax and accounting. Choosing one for your business requires careful consideration, focusing on skill level and financial needs. With the right team of professionals, businesses can meet their financial goals and remain compliant with regulations.

So, which one do you really need?

Hire a part-time bookkeeper

hire vs outsourcing your bookkeeping job

Hiring a part-time bookkeeper has its benefits and drawbacks, depending on the needs and expectations of the business owner. From a financial standpoint, a part-time bookkeeper can save a company money, as the person would only be paid for the hours they worked. This can also reduce the hassle of having to employ a full-time staff member. Additionally, a part-time bookkeeper may have more knowledge of specific software packages or existing processes that is beneficial to the business.

On the other hand, there can be some downsides to hiring a part-time bookkeeper. This route may be more expensive in the long run, as the person likely won’t be working full time hours. Also, the person may lack some important skills or knowledge than a full-time staff member would have. They may be less reliable due to other commitments they have, and they may be less inclined to grow with the company.

Ultimately, the decision to hire a part-time bookkeeper or a full-time staff member is based on the needs and expectations of the business owners. Hiring a part-time bookkeeper could save a business money and provide useful knowledge and experience, while hiring a full-time staff member can offer more reliability and extra skills. The owner should carefully weigh the pros and cons of both options before making a decision.

Pros:

Employing a bookkeeper in your business is a cost-effective and convenient way of managing your books. A bookkeeper can manage the day-to-day financial tasks such as record keeping, accounts payable and receivable, maintaining ledgers, preparing financial reports and providing necessary advice. Having a bookkeeper in your office allows for quicker responses to queries, and for the bookkeeper to interact with the rest of your team.

The cost of bringing on a bookkeeper is usually less than what you’d pay for an outsourced bookkeeper. This, however, doesn’t include the fees associated with your tax professional unless you choose to outsource those tasks as well and pay the additional costs accordingly. A bookkeeper can also provide data analysis and budget forecasts, helping you make informed decisions regarding your business finances.

Overall, having a bookkeeper in-house is a great option when it comes to managing your financials and staying organized. While it may be a bit pricier compared to outsourcing, you will have the assurance of having an experienced and knowledgeable person in the office that can take on all the needed tasks while also offering financial advice.

Cons:

A professional can provide the professional bookkeeping, accounting, and tax services necessary to help your business succeed. They are experienced, have the right skill set, can provide accurate reporting in a timely manner, and have the specialized tools needed to get the job done right the first time. A professional can also act as a business partner, collaborator and sounding board, giving you insight beyond what may be seen on the financial statements. Whether you are a startup looking to get up and running or an established business needing help getting to the next level, having a professional on your team can help.

Outsourcing

Outsourcing is becoming a popular option for businesses of all sizes, especially online businesses. One of the major advantages of outsourcing is that businesses can hire professional and experienced freelancers to do a variety of tasks. This not only saves time, but also money, allowing business owners to focus their resources on other matters. Outsourcing also gives businesses access to specialized skills and capabilities, as some tasks may be too complicated or time-consuming for the business to complete on their own. Furthermore, outsourcing can lead to increased productivity and improved customer service. By allowing these experts to take care of the tasks, businesses are free to focus more on their core operations. As such, businesses can use the time and money saved from outsourcing to develop strategies, create new products and services, and explore other growth opportunities.

Pros:

Outsourcing accounting services is becoming increasingly popular among small businesses as it provides access to specialised expertise and a wealth of experience at a fraction of the cost of hiring a full-time accountant. Outsourcing to a third-party accounting service provider gives businesses access to knowledgeable professionals with greater depth of experience across multiple platforms than “do-it-yourself” or in-house accounting solutions. This access to deeper expertise means that businesses are able to take advantage of industry tricks and tips and find efficiencies and cost savings within their accounting processes.

Moreover, by outsourcing the accounting tasks to a specialist service provider, a business can cut back on the time wasted on clock-watching and reduce the huge burden of learning and managing complex accounting processes in-house. This also helps reduce the cost of failed in-house attempts at accounting and procedure changes. As a result of hiring a third-party accounting service provider, small businesses have the freedom to focus on other aspects of their business while the provider handles their accounting needs.

Ultimately, outsourcing accounting services is a cost-effective solution that provides small businesses with the expertise and experience of a professional team that keeps up with industry regulations and trends. This access to knowledge and expertise helps small businesses find efficiency, save costs, and make their accounting process more optimized and secure.

Cons:

Working with a virtual accountant offers its own unique benefits, such as hiring professionals with expertise in more specialized areas, gaining access to the latest technologies, and having a flexible schedule. However, there are some drawbacks to consider before you decide to take this route. The cost of hiring a virtual accountant can be higher than traditional accounts, and there is an upfront time investment in getting the virtual account up and running. That time is well worth it, though, as a virtual accountant can help you make more money in the long run and can provide you with invaluable financial guidance.  It’s important to take the time to research, interview, and compare virtual accountants to ensure that you find one who can meet your needs, and to work with them to set up a system that makes it easier to send and share all of your financial information. For those who are willing to invest the time and money in setting up a virtual accountant, the rewards can be tremendous.

hire vs outsourcing your bookkeeping job

Conclusion

When running a business, it’s essential that you have a firm understanding of your finances, to ensure that you’re making a profit and keeping costs down. When it comes to book-keeping, there are two main options: do it yourself, or outsource it to a professional. Whichever option you choose, the responsibility for your books remains with you. 

When monitoring the financial performance of your business, you need to use key performance indicators (KPI). These act as checks and balances, allowing you to see where profits have been made or costs have been cut. It is also important to be vigilant for signs of fraudulent or incorrect accounting, to protect your finances.

By understanding the principles of book-keeping and being aware of the tools available, you should be able to keep a close eye on your finances and make better decisions for the future of your business. Being prepared and proactive in managing your financials puts you in the best position to ensure that your business is profitable and sustainable.

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Hello, my name is Musa, and I am a writer specialising in business accounting and news. With over 10 years of experience in the industry, I have established myself as a knowledgeable and reliable source of information in the field.

I graduated from the University of Toronto with a degree in Accounting and finance and went on to work in various accounting firms, where I gained valuable experience in financial analysis, auditing, and taxation. However, I soon realised that my true passion lay in writing about the world of business.

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